Library Access and Membership

How to join

  • Undergraduate students are automatically registered as a member of the Library.
  • Your student card is a multipurpose card which you can use to access the Libraries, take out books, and make photocopies or printouts.
  • Your card is not transferable and you are responsible for materials issued on it.

Privilege date

  • Academic Year (January to December)

Access

  • The student card serves as the Library Card.
  • Student card can be used in all campus libraries.
  • The card is not transferable and students are fully responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

Borrowing privileges

User ProfilesBooksLoan Period daysJournalsLoan Period days
Undergraduate61453

 

Services

  • Photocopying
  • Interlibrary Loans
  • Academic Reserves
  • Computer LAN
  • Information Service

How to join

  • Postgraduate students are automatically registered as a member of the Library.
  • Your student card is a multipurpose card which you can use to access the Libraries, take out books, and make photocopies or printouts.

  • Your card is not transferable and you are responsible for materials issued on it. 

Privilege date

  • Academic year (January to December).

Access

  • The student card serves as the Library Card.
  • Student card can be used in all campus libraries.
  • The card is not transferable and students are fully responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials. 

Borrowing privileges

User ProfilesBooksLoan Period days   JournalsLoan Period days
Honours / Postgraduate Diploma15  21 5 3
Masters / Doctoral 20 42 5 3

Services

  •  Photocopying
  • Interlibrary Loans
  • Academic Reserves
  • Computer Lan
  • Information Service
  • Research Commons 

Fees

  • Fines on overdue items

Notes

  • Masters and PhD students submit a letter in advance (by December) from their Supervisors to grant them access to the library for 3 months.

Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions

How to join

• Permanent staff are issued with a staff card which serves as the Library card.
• They are automatically registered as Library members.

Privilege date

• Term of employment.

Access

• The staff card serves as the Library Card.
• Your staff card can be used in all campus libraries.
• The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

How to join

• Permanent staff are issued with a staff card which serves as the Library card.
• They are automatically registered as Library members.

Privilege date

• Term of employment.

Access

• The staff card serves as the Library Card.
• Your staff card can be used in all campus libraries.
• The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

How to join

• Emeritus Professors will be registered as permanent staff once their letter of appointment has been received from Human Resources and the Library registration form has been completed.
Registration form
Letter of Introduction form

Privilege date

• Term of appointment as per Human Resources system.

Access

• The staff card serves as the Library Card.
• Letter of appointment from Human Resources
• Library registration form to be completed.
• The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.
Library Registration form
Letter of Introduction form 

Appointments are automatically registered with the library in the same way as the permanent staff, except for a few categories of Appointment Types.

• Staff members appointed for 1 year or more.
• Should you not be automatically registered you will need to complete a registration form at the Circulation Desk of any Library.
• Please note that each user may only have one active library record. In other words, you may not use your staff and student record if you are studying. The record which gives you the least access will be barred, except for student assistants who must use their student card.
• Library Registration form
Letter of Introduction form 

How to join

• Staff members appointed for less than a year.
• Should you not be automatically registered you will need to complete a registration form at the Circulation Desk of any Library.
• Please note that each user may only have one active library record. In other words, you may not use your staff and student record if you are studying. The record which gives you the least access will be barred, except for student assistants who must use their student card.
Library Registration form
Letter of Introduction form

Privilege date

• Term of appointment as per Human Resources system.
Access
• The staff card serves as the Library Card.
• Your staff card can be used in all campus libraries.
• The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

How to join

• Academic staff of institutions that are associated with UKZN but not paid by the University can register with the Library once the Library surety forms are completed by their Head of School.
Surety form
Library Registration form
Letter of Introduction form

Privilege date

• For the duration of the project/ research.

Access

• You will be issued with a Visitor Card.

Borrowing privileges

• No loans

Services

• Photocopying
• Computer Lan
• Information Service

Notes

• School must arrange for the ICS login
• E-Resources access with ICS login

User Type

• Academic visitors who are associated with a school for lecturing or research.

Privilege date

• For the duration of the project/research.

Access

• Visitor card
• Library surety forms stating period to be completed by their Head of School.
• Library registration form to be completed.
Library Registration form
Letter of Introduction form

How to join

• Academic staff appointed in an honorary capacity.

Privilege date

• For the duration of the appointment.
• Annual

Access

• Staff card
• Visitor card
• Library surety forms stating period to be completed by their Head of School.
• Library registration form to be completed.
Library Registration form
Letter of Introduction form 

How to join

• Hospital staff who give lectures to UKZN students but are not paid by the University.

Privilege date

• Annual

Access

• UKZN/DOE staff card
• The library surety form must be completed by the staff member on an annual basis.
• Library registration form to be completed.
Library Registration form
Letter of Introduction form

How to join

• Staff: Clinical Lecturer Status.

Privilege date

• Duration of the surety

Access

• UKZN/DOE staff card
• The library surety form must be completed by the staff member on an annual basis.
• Library registration form to be completed.
Library Registration form
Letter of Introduction form

How to join

• Participants in Institutes and Workshops are eligible for short-term privileges from the Library.

Privilege date

• Duration of the Workshop

Access

• Visitor card
• A list of participants must be provided to the library by the Institute/Workshop Director in advance of the event.
Library Registration form
Letter of Introduction form

User Type

• Masters and Doctoral students, lecturers and researchers from other South African higher education institutions covered by the Committee of Higher Education Libraries of South Africa (CHELSA) agreement can register with the UKZN library.

Privilege date

• Annual

Access

• Visitor card
• An official letter of introduction from the University Library at which they are registered.
• The letter of introduction, in the prescribed format, has to originate from the home institution’s Campus Librarian or Library Director.
Library Registration form
Letter of Introduction form

  • The library offers subscriber membership to members of the public (visitors), honorary subscribers, retired staff and alumni for an annual membership fee. 
  • The visitor membership is R1200.00 per year.
  • The subscription covers the use of the UKZN Library.
  • An Honorary Subscriber includes an Honorary staff member, affiliated to a particular Department in which he/she lectures; and Retired Staff. 

How to join

• Retired staff members can join the Library on production of their retiree card (which reflects their pension number).

Privilege date

• Annual
• Visitor card of R40.00

Access

• Visitor card

User Type

• This includes all individuals who will be accessing the Libraries for a day and include those who are attending Training, Workshops, Conferences, appointments with staff members.

Privilege date

• As required

Access

• Visitor card
• Letter of introduction to be completed and taken to Risk Management Services (RMS).
• Library registration form to be completed.

Notes

• Only access to the Libraries
• Interlibrary Loans : NO
• Electronic Resources and Database Access : NO
• Academic Reserves : NO

Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions

How to join

  • Alumni of University of Durban Westville, University of Natal and University of KwaZulu-Natal pay half subscription on production of an Alumni Card. This card must be obtained through Alumni Affairs at Howard College Campus.
  • Two identity photos will be required by the Alumni office.
  • Contact information – Address: 232 King George V Avenue, Howard College Campus, South Ridge Road, Gate 6. Phone: 031 – 2602823, Email address: alumni@ukzn.ac.za
  • To register online: http://alumniaffairs.ukzn.ac.za

Privilege date

  • Annual
  • Subscription fee: R350.00
  • Alumni of University of Durban Westville, University of Natal and University of KwaZulu-Natal pay half subscription on production of an Alumni Card.

Access
• Visitor card
• Library membership card

Please contact a relevant person for each campus and schedule an appointment.