How do I borrow a book?
Your student card, staff card, or visitor card is also your library card – you use it to borrow materials from the Libraries.
To borrow a book, just take it to the Issue Desk together with your card and the staff will issue the material to you.
UKZN Students are automatically registered as a member of the Libraries. Your student card serves as your Library Card. Registration with the library is activated early in the morning, the day after being registered by the faculty office. Your card is not transferable and you are responsible for materials issued on it.
Permanent Staff are issued with a staff card which serves as the Library Card. Registration with the Library is activated early in the morning, the day after the staff record has been captured by Human Resources
Contract Staff appointments are mostly automatically registered with the Library in the same way as permanent staff, except for a few categories of Appointment Types. Should you not be automatically registered you will need to complete a registration form at the Circulation Desk of any Library.
Please note that each user may only have one active library record. In other words, you may not use your staff and student record if you are studying. The record which gives you the least access will be barred, except for student assistants who must use their student card.
Affiliates are staff of institutions associated with UKZN but not paid by the University. They may be registered with the Library once appropriate surety forms are completed. Contact any circulation desk for further information or to be sent the surety form.
Academic Visitors on Campus who are associated with a School for lecturing or research may be registered with the Library once the appropriate surety form is signed by the Head of School. Contact any circulation desk for further information or to be sent the surety form.
Emeritus Professors will be registered as permanent staff once their letter of appointment has been received and registration form completed.
Honorary Appointments made by the university will need a surety form signed by the Head of their School. The surety form will be forwarded by the Circulation Administrator, on receipt of the letter of appointment
Non UKZN patrons may pay a fee to join the Library. Ask the Circulation Desk for the latest fees.
Subscribers from other SA Higher Education Institutions
Masters and Doctoral Students, lecturers and researchers from other South African higher education institutions can register with the library, provided that they have a letter of introduction from the University Library where they are registered. This does not apply to Unisa students, as their institution does not provide surety for their users. Therefore, Unisa students have to become subscribers if they want to borrow items. A fee is payable for a Library card. This only applies to South African institutions that are part of the CHELSA agreement.
Note: a Library Card does not include access to licensed databases which are restricted to the UKZN staff and students.
The Library offers subscriber membership to members of the public (visitors), honorary subscribers, retired staff and alumni for an annual membership fee. The subscription covers the use of all UKZN Libraries. An Honorary Subscriber includes an Honorary Staff member, affiliated to a particular Department in which s/he lectures; and Retired Staff. Alumni of the university pay a fee to join the library which includes the cost of the Library Membership Card.
Alumni of University of Durban Westville, University of Natal and University of KwaZulu-Natal pay half subscription on production of an Alumni Card. This card must be obtained through Alumni Affairs at Howard College Campus. Two identity photos will be required by the Alumni office.
Contact information – Phone: 031 – 2602958
Email address: firstname.lastname@example.org
To register online: http://alumniaffairs.ukzn.ac.za
To Register as a Subscriber:
Library staff will provide you with a library subscriber number. Take this number to the Risk Management Services during office hours: 08h00 -16h00 Monday to Friday. Here, you will be issued with your UKZN Library Visitor Card. This is a multipurpose card which you can use to access the Libraries, take out books, and make photocopies. Your card is not transferable and you are responsible for books issued on it. If you lose your Visitor card, please report the loss to the library immediately.
Please note: Westville library does not provide user with subscriber numbers, please contact the the ID card division at Risk Management.
How many books may I borrow at a time?
Please see Table below on number of items and days a material can be borrowed.
Borrowing Quotas and Loan Periods
|No of Items|
Loan Period / days
|No of Items||Days|
|Staff >1 year appointment||30||90||5||3|
|Staff <1 year appointment||15||42||5||3|